Privacy Policy
Last updated: April 19, 2026
1. Overview
This Privacy Policy explains how Accirva (âAccirva,â âwe,â âus,â or âourâ) collects, uses, discloses, retains, and protects personal information in connection with our website, communications, and services. This Policy generally applies to website visitors, prospective customers, customers, and related business contacts in the United States.
Contact: legal@accirva.com
2. Scope
This Policy applies to personal information collected online and offline in connection with Accirvaâs operations, including when individuals visit our website, submit inquiries, request services, communicate with us, or otherwise interact with us in a business or service context.
Where a separate notice, contract, or sector-specific disclosure applies to particular services or data processing activities, that additional documentation may supplement this Policy.
3. Personal Information We Collect
Depending on the nature of the interaction, Accirva may collect the following categories of personal information:
- identifiers and contact information, such as name, email address, phone number, mailing address, IP address, and device identifiers;
- professional, transactional, and service-context information, such as organization, role, request details, and jurisdictional or matter-related information;
- records or documents submitted in connection with requested services, including court-related, notarial, mailing, or operational documentation;
- audio, video, identity-verification, or electronic-journal data associated with Remote Online Notarization or similar workflows where applicable;
- payment and billing-related information processed through payment service providers, including tokenized or transaction-level data, but not full payment-card data where Accirva does not store it;
- website, application, and communications usage information, including logs, analytics data, cookie-related data, and similar technical information; and
- sensitive personal information only where reasonably necessary for a lawful and disclosed business purpose, such as identity documents or verification data used in authentication, fraud prevention, or notarization-related workflows.
4. Sources of Information
We may collect personal information:
- directly from you;
- from your organization or its representatives;
- from vendors, platforms, and service providers supporting our operations;
- from public, court, governmental, or regulatory sources that you direct us or authorize us to access; and
- automatically through website or device interactions, subject to applicable law and available user controls.
5. Notice at Collection
Where required by applicable law, Accirva provides a notice at or before the point of collection describing the categories of personal information collected, the purposes for which such information is used, whether particular processing may constitute a sale or sharing under applicable law, and the applicable retention periods or retention criteria.
6. How We Use Personal Information
Accirva may use personal information for the following business and operational purposes:
- to provide, manage, support, and improve our services;
- to prepare quotes, schedule services, perform service delivery, and manage customer relationships;
- to facilitate records retrieval, printing, mailing, notarization, operational support, and related administrative workflows;
- to verify identity, prevent fraud, detect abuse, and maintain security;
- to communicate with customers and users regarding accounts, requests, service updates, notices, support matters, and related business communications;
- to comply with legal, regulatory, tax, accounting, auditing, and recordkeeping obligations;
- to enforce our terms, policies, and contractual rights;
- to maintain internal analytics, reporting, service quality, and operational performance; and
- to send marketing or promotional communications where permitted by law and subject to available opt-out rights.
7. Disclosures of Personal Information
Accirva may disclose personal information to the following categories of recipients where reasonably necessary for business, legal, or operational purposes:
- service providers, processors, contractors, and vendors supporting hosting, communications, analytics, payments, identity verification, notarization, mailing, or other operational functions;
- professional advisors, including legal, compliance, accounting, and insurance advisors;
- courts, agencies, regulators, law enforcement, or other authorities where disclosure is required or appropriate under applicable law, legal process, or regulatory obligation; and
- parties involved in a corporate transaction, restructuring, financing, audit, or similar business event, subject to appropriate confidentiality and data-handling measures.
Accirva does not sell personal information in the ordinary commercial sense. If any processing activity is deemed to constitute a sale, sharing, or targeted advertising under applicable privacy law, Accirva will provide any notices, mechanisms, or rights required by law.
8. State Privacy Rights
Depending on the state in which you reside, you may have privacy rights relating to your personal information, which may include the right to request access, correction, deletion, portability, or information about certain processing practices, as well as the right to opt out of sale, sharing, or targeted advertising where applicable.
California residents may also have additional rights relating to sensitive personal information and other disclosures required by the California Consumer Privacy Act, as amended by the California Privacy Rights Act.
Accirva will not unlawfully discriminate against individuals for exercising applicable privacy rights.
9. Childrenâs Privacy
Accirvaâs services are not directed to children under the age of 13. If Accirva becomes aware that personal information has been collected online from a child under 13 in a manner requiring deletion under applicable law, Accirva will take commercially reasonable steps to delete such information, subject to legal requirements or exceptions.
Where child-directed services or child data processing obligations apply, additional notices and consent mechanisms may be required.
10. Data Retention
Accirva retains personal information only for as long as reasonably necessary for the purposes described in this Policy, as otherwise disclosed at the point of collection, or as required or permitted by applicable law, contract, legal hold, dispute preservation needs, fraud prevention, or legitimate business recordkeeping.
In certain cases, specific categories of records may be subject to longer retention requirements, including notarization records, tax and accounting records, audit support materials, and other legally regulated records. Additional detail may appear in Accirvaâs related compliance or records-retention documentation.
11. Security
Accirva maintains administrative, technical, and physical safeguards designed to be reasonable and appropriate in light of the nature of the personal information processed and the business activities involved. These safeguards may include access controls, authentication controls, logging, encryption in transit where appropriate, vendor diligence, workforce training, and incident-response practices.
No security program can guarantee absolute security, and individuals should also use reasonable steps to protect their own information and credentials.
12. Breach Notifications
If Accirva determines that a reportable security incident or breach has occurred, Accirva may provide notice to affected individuals, regulators, customers, or other parties as required by applicable law, contractual obligations, and the facts of the incident. Timing, content, and method of notification may vary depending on jurisdiction and legal requirements.
13. Your Choices
Subject to applicable law, individuals may have the following choices:
- opt out of marketing communications by using unsubscribe links, reply instructions, or other methods made available;
- manage browser, device, or banner-based cookie preferences where offered;
- exercise privacy rights relating to sale, sharing, targeted advertising, or similar data uses where applicable; and
- manage electronic communication preferences, including SMS or email preferences, subject to legal and operational limitations.
Where required, Accirva may seek consent before sending certain categories of electronic communications.
14. E-Signatures and Electronic Records
Where Accirva uses electronic records, electronic notices, or electronic signatures, such use is intended to comply with applicable law, including the ESIGN Act, UETA, and related state-law equivalents where applicable. In some contexts, affirmative consent may be required before electronic records can be used in place of paper records.
15. California-Specific Disclosures
Where applicable, additional California-specific disclosures may be provided to describe categories of personal information collected, sources, purposes, retention, sensitive personal information handling, and rights available under California law.
16. Changes to This Policy
Accirva may revise this Privacy Policy from time to time. If material changes are made, Accirva may update the âLast updatedâ date and take any additional steps required by applicable law.